Receptionist (Embassy of Belgium)

  • 20 Apr 2022 14:41
    Message # 12715516
    Tille Verhaeghe (Administrator)

    Receptionist/Telephone operator  (m/f)

    The Embassy of Belgium in London is hiring a customer friendly, full-time employee to join its locally hired consular team and will at the same time be constituting a recruitment pool.

    The initial contract will run for 12 months, renewable.

    Application Deadline: 08.05.22

    Job Description:

    ü  Welcome the visitors and ask them about the purpose of their visit

    ü  Provide initial information

    ü  Receive or issue, if necessary, the basic documents

    ü  Register the arrivals and departures of visitors and provide them with badges

    ü  Direct/guide the visitors to the adequate rooms

    ü  Process taxi courier requests

    ü  Sign deliveries, warn and/or transmit them to the addressees

    ü  Answer calls and ask about the purpose of the call

    ü  Provide initial information by phone

    ü  Transfer the calls to the persons concerned or, in case of an absence, to another employee

    ü  Record a message accurately

    ü  Update the telephone list of contacts of the post in Brussels, partner organisations, embassy staff, …)

    ü  Switch on or off the telephone system or the answering machine

    ü  Handling incoming & outgoing mail

    Salary scale:

    Gross salary 2.260,00 £; London weighting £290, lunch allowance £66.


    • Proficient oral and written knowledge of English and one of the Belgian national languages (Dutch or French). Basic knowledge of the other national language (Dutch or French)
    • ·       Excellent communication skills;
    • ·       Proficient with Microsoft Word, Excel, Outlook, Power Point and online meeting platforms;
    • ·       Previous experience considered a bonus;
    • ·       Candidates have to submit proof of (pre)settled status in the UK.

    How to apply:

    1.       Send your complete CV and a detailed motivation letter by email only to rene.peeters@diplobel.fed.be

    2.       Not later than 08.05.22

    3.       Subject line: CANDIDACY Receptionist/Telephone operator  

    4.       The selection of the candidates will be done in a first phase on the basis of the submitted application file. The most suitable candidates will be invited for an interview on a date to be determined later.

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